Built where Built for farm labor contractors in California, with more states on the way. Daily overtime, piece rate, sick-leave accrual, EDD filings — the state-specific rules are first-class, not bolted on.
Built for A complete back office for a labor contractor. Payroll, crew time, job costing, workers' comp, W-4 / DE 4 onboarding, invoicing — one system, one ledger, nothing re-keyed twice.
Built to Make payroll Monday a non-event. Withholdings calculated, deposits scheduled, quarterlies filed — you spend Monday in the field, not on hold with your CPA.
FieldPay tracks labor down to the row: who worked it, what it paid, which workers' comp class it billed against. The numbers your CPA wants are already there.
FieldPay saves me time and money every week — and for the first time I can actually see inside my company. Which crews, which ranches, which crops are making me money. I'm not guessing anymore.
All week — Crews clock in and the foreman logs hours by ranch, work type, crop, and variety — on a phone, outdoors, gloved. New hire shows up? Hand them the phone: they enter their own W-4 and DE 4 in English or Spanish in about five minutes, sign electronically, and they're on the roster before lunch.
The back office, run by our staff. Payroll processed every week, federal and California withholdings calculated, tax deposits scheduled and paid, quarterly and annual filings prepared (941, 940, DE 9, DE 9C, W-2), workers' comp reconciled against real classification codes. Sensitive data — Social Security numbers, bank details — is encrypted and touchable only here, behind two-factor authentication. You don't log in to HQ. That's the point.
Your weekly control room. Approve the crews' time, onboard new hires from a tablet, keep growers / ranches / crops organized, generate invoices straight from approved work — and watch cost and revenue build by ranch and crop in real time. Log expenses with receipts and track equipment, so your CPA gets books instead of a shoebox. Works on your phone, too.
The phone-first crew app, in English and Spanish. Log hours by ranch, work type, crop, and variety — outdoors, gloved, one-handed. Add a brand-new worker from the field, or hand them the phone to onboard themselves. Foreman submits Sunday night, you approve Monday, paychecks land Friday.
Trained payroll staff make sure every filing, every deposit, every period — federal and California — is right and on time. You don't track compliance dates; we do.
Quarterly federal + EDD filings submitted for you. Year-end W-2s prepared for every worker. Deposits scheduled and paid on cadence — no surprises at quarter end.
Hand the new hire a tablet or phone. They enter their own W-4 and California DE 4 — English or Spanish — sign electronically, and the official IRS and EDD forms are generated and stored, ready to produce on demand.
WC computed per work order against real classification codes — the field data and the premium math live in the same ledger, so the year-end audit holds up.
Every hour rolls up against the farm it was worked on, and invoices bill straight from the approved work — no re-keying, no drift between what you paid and what you billed.
California daily overtime and double time, seventh-day premiums, piece-rate rules, and sick-leave accrual are computed automatically, every week, per worker. Not a plug-in. The engine.
Payroll, compliance, invoicing, and job costing in one place — with FieldPay staff running the filings. Everything a licensed FLC owes the state, handled on one ledger.
Phone-first, bilingual, works with gloves on. Hours, rows, and pounds coded to the right ranch and crop at the moment they happen — not reconstructed Friday night.
Categorized expenses with receipts, an equipment register, invoices tied to approved work, and labor cost by ranch and crop. Your CPA gets clean data, not a shoebox — QuickBooks handoff on the roadmap.
FieldPay started with a simple observation: the software running California farm labor was built for offices, and the field was paying for it — in re-keyed timecards, missed premiums, quarter-end scrambles, and payroll Mondays that ate the whole day.
So we built the other way around. FieldPay was developed side-by-side with a working harvest operation — every screen tested by real foremen with real crews in real fields, every payroll rule checked against what the state of California actually requires. The result is a system where the field does the data entry once, and everything downstream — pay, taxes, workers' comp, invoices, job costs — flows from that single record.
We're payroll people and builders, California-based, working with farm labor contractors who are tired of running a licensed business on paper, Excel, and prayer. If that's you, we'd like to meet you.
